OnestopApprove
OnestopApprove
OnestopApprove gives BAS-agent and bookkeeping firms a fast, provable way to get a client's authorisation — for each Payday Super run, or any sign-off your firm needs — and turns the approval chain into a one-click, audit-ready export for the ATO and TPB.
14-day free trial · free with an active Onestop CPE or QMS subscription
From 1 July 2026, super must generally reach the fund within seven business days of each payday — so it's paid every pay run, not quarterly. Authorising each payment of a client's funds needs the client's sign-off for that run; an enduring authority doesn't cover it. The free workaround — emailing payroll reports around and accepting an email reply as approval — leaks employee names and salaries through email, and reconstructing the approval chain for an audit is slow and weak.
Create a per-payday request for a client, attach the payroll report to a secure, access-logged store, and send it to the authorised approver.
The approver reviews the details and signs off in the app, on the web, or straight from their email — a valid electronic declaration, bound to the exact report by a content hash.
Every request carries an append-only, tamper-evident audit trail. Produce an audit-ready certificate of the approval in one click when an audit asks.
Each approval is bound to the exact payroll report by a SHA-256 hash — so what was approved can never be quietly swapped.
Employee PII stays in a controlled, encrypted store instead of bouncing around inboxes — an Australian Privacy Principles win on day one.
In-app, on the web, or by replying to a single-use, time-limited email — whatever fits how your client works.
Export a single PDF that captures who approved what, when, and against which report — with a verifiable audit hash chain.
An approver signs in once and acts across every client they're authorised for — no juggling logins per business.
Every request, revision and decision is append-only and tamper-evident — retained for five years, in line with ATO record-keeping expectations.
Payday Super received Royal Assent on 6 November 2025 and commences 1 July 2026, with SG contributions generally required to reach the fund within seven business days of each payday. An electronic approval can be a valid declaration under the Electronic Transactions Act 1999 — where it states the information is true and correct and that the client authorises the agent to act, and is retained for the required period (up to five years). OnestopApprove is built to meet that bar, and to beat the emailed-report status quo.
Payday Super is why firms need this now — but OnestopApprove handles any approval. Ad-hoc client payments, BAS and IAS lodgement sign-off, engagement authorisations, one-off instructions — anything where you need a clear, provable yes from the client, bound to exactly what you sent and exported audit-ready.
It captures a provable approval against a request or document. It isn't a field-by-field document-signing template — if you need itemised signature blocks on a contract, reach for a dedicated e-signature tool.
Unlimited clients, approvers and approvals — one flat annual price. Start with a 14-day free trial, and it's free for firms with an active Onestop CPE or QMS subscription.